Executive Assistant & Office Assistant

Would you rather join a cause, not just an Organization? Become a part of one of the fastest growing NGO’S in the USA! We are a mission-oriented company with an exceptional culture and office environment.

About the Position
UMR is hiring an Executive Assistant / Office Assistant, General Superstar to support our explosive-growth organization. This individual will be responsible for managing all aspects of office operations.

The successful candidate is energized, incredibly organized and a great communicator who excels at tackling new challenges and is constantly looking to make things work better and more efficiently. Our office environment is fast-paced, dynamic and collaborative and our team is extremely tight-nit. You can rest assured each day will be different and exciting.

This is an opportunity to make your mark at an early-stage startup that will triple in headcount just this year. The opportunities for your professional growth are endless.

Responsibilities:

  • Manage the daily workflow of the CEO and DFA, including scheduling, coordinating travel and managing appointments
  • Assist as necessary in the organization and support of meetings and conferences
  • Assist in the preparation of meeting materials, including data collection, preparation and assembly of materials
  • Coordinate travel arrangements as needed, including flight, accommodation, visa application and ground transportation
  • Track next steps on meeting outcomes and communications
  • Prepare reports for the CEO and DFA by researching, transcribing, inputting, editing and retrieving text, data, and graphics from multiple sources of information and meetings
  • Receive and greet visitors as needed
  • Process expense reports and invoices
  • Assist with the preparation, editing, scanning, copying and distribution of written correspondence – including PowerPoint and other document formats
  • Assist with the administrative aspects of budget management for departments overseen by the CEO and DFA
  • Coordinate with Executive Assistants of other HQ departments to plan cross-functional leadership meetings
  • Collaborate with Executive Assistants of other HQ departments to plan activities and events to promote a positive work culture and encourage interaction within and across teams in Operations & Strategy
  • Plan, communicate and execute key Operations & Strategy Unit projects and initiatives from inception to completion
  • Perform other job related duties, as assigned.

Job Requirements:

  • Ability to communicate effectively with internal and external stakeholders with tact and diplomacy, both orally and in writing
  • Minimum 3 years of full-time professional work experience, with at least 2 years of experience working as an Executive Assistant to senior leadership or in a comparable role
  • Ability to organize, plan, schedule, determine priorities and meet deadlines
  • Excellent organizational skills and demonstrated ability to handle multiple priorities simultaneously
  • Excellent presentation and meeting arrangement skills – a good understanding of how to create high impact settings
  • Service-orientation and flexibility, commitment to help and support in a fast-paced, fast-changing environment
  • Strong interpersonal and relationship-building skills, ability to maintain positive working relationships at all organizational levels
  • Ability to take initiative, function independently and navigate ambiguity
  • Excellent oral and written communication skills
  • Must have strong attention to detail, excellent discretion, judgment, tact, initiative, creativity, critical thinking, organizational skills, and self-motivation
  • Demonstrated interest in the humanitarian sector and the UMR’s mission
  • Bachelor’s degree (or higher)
  • Strong computer proficiency in Microsoft Word, Excel, Power Point and Outlook.

Position Reports to: Director, Finance & Administration

Apply Now
2018-09-10T19:07:06+00:00